Your AI translation workflow,
We build around your tools and your rules. No system to learn. Your content is processed where you decide, and a specialist in your field signs off every file.
Managed AI translation
The real cost of getting translation wrong
Loss of credibility
Translation errors in client-facing content, product documentation, or regulatory submissions damage trust immediately. With clients, partners, and auditors, the response is the same regardless of the document type.
Loss of intellectual property
Sensitive content processed through systems you don't control creates exposure you cannot undo. Proprietary formulations, R&D documentation, unreleased specifications. Once outside a controlled environment, they cannot be unexposed.
Loss of competitive advantage
Inconsistent terminology across document versions and language markets creates traceability gaps. A query triggers a delay. A delay comes at a cost your team can calculate exactly.
Why current AI translation options aren’t up to standard
Off-the-shelf AI tools aren’t built for your content
They process your content on infrastructure you don't control, under data retention terms that aren’t designed for regulated industries, with no professional accountability and no audit trail for compliance reviews.
Enterprise platforms aren’t built for your scale
Enterprise platforms come with enterprise requirements: minimum annual commitments, weeks of onboarding before you can get started, and compliance documentation available only at higher tiers or through add-on modules.
Disconnected tools leave no audit trail
When translation is handled by different AI tools across teams, projects, or document versions, there’s no structure to the output. There’s no single source of approved translations, no version history, and no traceability when source documents are updated.
There is a middle path.
Get the compliance documentation chain of a specialist provider, without enterprise minimums or weeks of onboarding before you can get started.
What makes us different
Built by linguists, not engineers
Workflows designed by language specialists to meet the highest linguistic quality standards.
Your managed AI service is configured around your precise challenges and requirements. A tech company focusing on optimizing for throughput would make different choices.
The same team on every project
A dedicated specialist team that builds a working knowledge of your content and requirements with each project.
The people managing your account have expertise that’s directly relevant to your content. No anonymous pool of vendors, no middleman and no ticket routing.
Contractual data protection at every level
All our services are covered by a signed data protection agreement.
Depending on your content type, processing takes place on managed AI infrastructure in the EU under a signed GDPR DPA, on ArtLingua's own server infrastructure, on a server dedicated to your account alone, or entirely on your own infrastructure.
Compliance documentation by default
Audit trail, expert human review, and a traceable workflow come standard on every project.
Whether you need it for internal quality management or for regulatory audit, it’s there from the first delivery.
No platform lock-in
No platform to learn, no migration from your existing translation management system.
We connect to your existing tools via connectors and API. Your translation memory and terminology assets are portable and fully yours.
Direct access to specialists
No ticket queue, no chatbot. The contact who manages your account understands your content.
You’re in direct contact with a specialist, by email or phone, with a set response time for each service level.
Three service levels
Choose the level that matches your content type, data protection requirements, and compliance needs.
STARTER
Custom AI
General corporate content.
WHAT'S INCLUDED
AI translation through a managed API on EU infrastructure, under a signed GDPR data processing agreement naming the provider as a sub-processor, with other data residency options on request
Data pseudonymization before processing
Approved glossary and translation memory for each client
Light post-editing by a qualified linguist, with target-text checks by a second linguist
Integration with your existing tools via connectors and API
Project record with every delivery
CONTENT EXAMPLES
- Internal communications
- Product descriptions
- General marketing content
- Training materials (non-clinical)
From €349/month
+ human validation
GROW
Private AI
Technical and specialist content.
EVERYTHING IN STARTER, PLUS
AI processing on ArtLingua's own server infrastructure, with no third-party AI engine
An isolated workspace for your account: a separate container, a model adapter fine-tuned only on your approved content, and a separate terminology index
Custom AI workflow configuration for your content
Advanced subject-matter accuracy checks
Full post-editing by a domain specialist, with revision against the source by a second linguist
Full audit trail on every project
CONTENT EXAMPLES
- User manuals and software documentation
- Software UI strings
- E-learning modules
- Non-regulatory medical content (no PHI)
From €595/month
+ human validation
SCALE
Sovereign AI
Regulated and high-stakes content.
EVERYTHING IN GROW, PLUS
AI processing on a server dedicated to your account alone, or on your own infrastructure so your content never leaves your environment
Expert post-editing and specialist bilingual revision, with optional independent regulatory review
Ongoing model updates as your approved content and terminology evolve
Documented sign-off on every delivery
Compliance documentation package, defined at onboarding
CONTENT EXAMPLES
- Instructions for use (medical devices)
- Regulatory submissions (510(k), CE, EMA)
- Clinical trial documentation
- Drug labeling and pharmacovigilance
From €990/month
+ human validation
Monthly retainer covers infrastructure, account management, and project coordination.
Free AI suitability assessment
See exactly what the service produces before you commit.
We translate a sample of your actual content (up to 1,000 words) using the recommended service level. You receive the translation, the expert review notes, and a sample audit trail.
Service level recommendation
Which level matches your content type and data protection requirements
Document suitability analysis
Whether your content is suitable for AI-assisted translation at the recommended service level
Cost-benefit analysis
Estimated monthly volume and retainer cost-benefit analysis
Compliance documentation
Data protection and compliance documentation for your IT or legal team
No obligations, and no generic sales pitch. A genuine example of the results, using your real content.
Not sure where to start? If you need help defining your language strategy, selecting the right tools, or setting up your localization process, our Localization Consulting service can help. Book a consultation.
Who this is for
Designed for organizations that translate regularly, can’t accept data exposure, and need compliance documentation alongside every delivery.
Life sciences
Pharma, biotech, CROs, clinical research organizations, medical publishers, patient communications
MedTech and digital health
Medical device manufacturers, DiGA builders, digital health platforms, in vitro diagnostics
Engineering and manufacturing
Technical documentation, safety standards, industrial content, export compliance
Finance, legal and compliance
Fintech, insurance, legal tech platforms, compliance documentation, regulatory filings, tender documents
If you manage more than 50,000 words of specialist content per year and your current process involves per-project quoting, manual vendor management, or any use of generic AI tools for content that shouldn’t leave a controlled environment, this service is worth discussing.
ISO 17100:2015 CERTIFIED TRANSLATION SERVICE PROVIDER
ArtLingua is certified to ISO 17100:2015, the international standard for translation service quality, covering linguist qualifications, quality management processes, review workflows, and documentation requirements.
AI translation workflow
What happens between when you send your document, and when you receive a validated, audit-ready translation.
From source document to validated delivery
You send the content
Documents arrive via secure upload or connector integration. No email attachments, no public file-sharing services.
AI generates a first draft
Your content is processed on secure infrastructure, according to the data protection agreement in place for your service level. Your approved terminology and translation memory are applied from the first segment.
Expert linguist review
Qualified linguists review and validate the output and are accountable for the final delivery. Projects requiring the highest level of assurance can go through an independent regulatory review.
Documented delivery
Validated translation delivered with full project documentation, including an audit trail appropriate to your content and compliance requirements.
How we adapt the AI approach to your content
We use language models matched to the complexity and data protection requirements of your content: a managed API on EU infrastructure for general material, our own server for technical and specialist content, and a server dedicated to your account or your own infrastructure for the highest-stakes documents.
For content requiring maximum consistency across large sets of documents, models are fine-tuned on your approved translations and terminology, and Retrieval-Augmented Generation is applied to maintain consistency across your full corpus of documentation.
In all cases, a qualified linguist reviews and validates the output. The AI determines the quality of the first draft, and human expertise determines the quality of the final translation.
Data security and governance
How we protect your content, where it’s processed, and what documentation we provide for your compliance team.
Contractual data protection
Signed, not self-certified
Every service level is covered by a signed data protection agreement.
Your content is processed on a managed EU API, on ArtLingua's own server with no third-party AI engine, on a server dedicated to your account alone, or on your own infrastructure.
Data residency
EU by default, other regions on request
Processing takes place in the EU by default. Other regions are available on request
Your preferred region is confirmed at onboarding and documented in your data protection agreement. For clients who require full on-premise processing, data residency is determined entirely by your own infrastructure.
Pseudonymization
An additional layer of protection before processing
For content that requires an additional layer of protection, sensitive identifiers, proprietary terms, and client references are replaced with placeholders before processing and restored in the final output.
Isolation and access
Your data stays yours and only yours
Translation memory, glossaries, and project data for each client are kept strictly separate, with no data shared between accounts. Each client has a dedicated AI workspace, and the model is fine-tuned only on that client's approved content.
Audit trail and transparency
Documentation that holds up to scrutiny
Every delivery includes project documentation appropriate to your service level, from basic project records to full audit trails formatted for compliance review or regulatory audit.
Integration and portability
Works with your existing tools
All service levels include integration with your existing translation management and content management tools via connectors and API. Your assets are delivered in standard industry formats, portable and fully yours.
For your compliance, legal or IT team
Available on request, before you make any commitment
Infrastructure overview and data protection documentation
Data Processing Agreement (GDPR)
Confidentiality and non-disclosure agreement
Pseudonymization protocol documentation
Sample audit trail for a representative project
Linguist qualification records for your content domain
ISO 17100:2015 certification documentation
AI transparency and auditability
This is what every AI-assisted translation at ArtLingua brings with it.
Most AI translation workflows can’t provide an answer to a simple question: how was this translated, and who validated it? A translation has been produced, but there’s no way of demonstrating the process that was followed to do so.
Traceability
Generic AI tools produce output in real time and store nothing. If a source document changes, there’s no way to identify which translated segments need to be updated or verify they have been changed consistently across language versions.
Accountability
There’s no named person responsible for the output. When an error is found or a terminology choice is challenged, there’s no documented review process and no one who can explain the decision.
Explainability
AI systems make choices based on what they were trained on. When training data fails to align with your domain or regulatory context, output may look correct while containing errors only a subject-matter expert would catch.
ArtLingua builds the answer into every delivery, at every service level, by default.
What the audit trail is made up of
Source and target segment pairs
Every source segment and its corresponding translation is documented with version identifiers. Changes between document versions are tracked and recorded.
AI-generated vs. human-validated segments
A clear distinction is made between the AI first draft and the post-edited, human-validated output. No segment is delivered without linguist sign-off.
Linguist credentials and sign-off
Each delivery includes identification of the reviewing linguists, with their name and qualification, plus an independent specialist for high-assurance projects.
Terminology and compliance
Flagged terminology deviations are documented. Checks are performed against approved regulatory compliance frameworks.
Timestamps and project metadata
The project date, delivery date, word count, language pair, document version, and service level are recorded on every delivery note.
Data processing record
Information about which data protection agreement governed the translation, on what infrastructure, and under what terms, is documented and available for review.
What our documentation provides
ArtLingua produces a documented record at every delivery. The depth of that record scales with the requirements of your content.
Project record
Available on every delivery
Project metadata, language pair, word count, linguist sign-off confirmation, and data processing record. Suitable for internal quality tracking and corporate governance.
Full audit trail
For specialist and technical content
Segment-level change log, distinction between AI-generated and human-validated output, linguist name and qualification, and terminology compliance record. Suitable for internal audit, ISO quality management systems, and compliance reviews.
Regulatory-grade audit trail
For regulated and high-stakes content
All of the above, plus independent sign-off, compliance framework check log, version control history, and complete delivery certification for notified body, health authority, or legal review.
Questions our documentation answers across all content types and industries
Who translated this document, and what qualifications did they hold?
Was the translation independently reviewed?
What process governed the AI component?
Where was the content processed, and under what data protection terms?
What terminology decisions were made, and were they consistent?
Is there a documented change history between document versions?
Request sample documentation
We provide sample audit trails before you make any commitment. See exactly what your compliance team, quality managers, or reviewers will receive.
Frequently Asked Questions
Do I need to migrate my existing tools or change my current workflow?
No. We connect to your existing translation management system and content management tools via connectors and API. Your translation memory and terminology assets are delivered in standard formats, portable and fully yours. Nothing about your existing setup changes.
What’s the difference between the three service levels?
The three service levels differ in where your content is processed. Custom AI uses a managed API on EU infrastructure under a signed data processing agreement. Private AI runs on ArtLingua's own server, with no third-party AI engine and an isolated workspace for your account. Sovereign AI runs on a server dedicated to your account alone, or on your own infrastructure. The level of human review and the depth of compliance documentation rise with each level. The Free Suitability Assessment identifies the appropriate level for your specific situation.
What documentation can you provide for compliance or audit purposes?
We provide a project record with every delivery. For projects requiring more detailed documentation, we provide a full audit trail including segment-level records, linguist credentials, terminology compliance records, and a data processing record. Sample documentation is available on request before you make any commitment.
How does onboarding work?
Onboarding is part of the service, with no separate charge. We configure the service alongside your team: terminology, quality thresholds, and delivery workflows built around your content are established before the first project begins.